Apply here on UFS site

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll   - Applications submitted through any other platform will not be considered. 

Duties and responsibilities:
•    Manage enquiries related to the academic programmes.
•    Manage the booking of testing venues for all departments in the faculty.
•    Manage the hiring and remuneration of test/exam invigilators for all departments in the faculty.
•    Manage the timetables of the academic programmes.
•    Capture student marks on the UFS systems and handle the administration pertaining to these.
•    Liaise with external examiners/moderators.
•    Maintain postgraduate progress reports.
•    Update and maintain the biographical data of students, including student files.
•    Assist with arrangements and documentation related to the examinations and re-admissions committee meetings.
•    Assist students with arrangements regarding student registration.
•    Communicate information regarding academic programmes with all undergraduate and postgraduate students.
•    Assist with arrangements and support regarding graduations.
•    Provide registration support for the faculty.

Inherent requirements:
•    Grade 12 or National Vocational Certificate on NQF level 4.
•    Experience with student advising and registration.

Recommendations:
•    Post-school qualification. 
•    Minimum of one (1) year’s relevant working experience relating to the duties and responsibilities. 
•    Proficiency in PeopleSoft, Blackboard and MS 360.

Key Competencies required:
•    Results Orientated: 
     -    The ability to set high standards, establish tough goals, and to work to achieve success.
     -    The ability to cope with a frequently changing environment and to adapt to evolving situations.
•    Strategic Thinking:
     -    The ability to deal with several activities at a time.
     -    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
•    Business Acumen:
     -    Proficient in using MS Office.
     -    The ability to adhere to rules and strictly follow work regulations.
•    Leading: 
     -    The ability to lead, take charge of situations, and offer opinions and directions to others.
     -    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•    Building Coalitions:
     -    The ability to be sensitive and understanding to the needs and feelings of others.

Required Documents

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
*Certified copies must not be older than 6 months:

•    A detailed curriculum vitae and cover letter. 
•    Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
•    A certified copy (not older than 6 months) of your identity document (ID).
•    Proof of registration with a Professional Body (if applicable).
•    A copy of your driver’s license (if applicable).
•    A service record of your current employer / last employer (only applicable to external applicants).

Assumption of duties:
01 September 2023 or as soon as possible thereafter. 

Closing date:
27 July 2023 

Salary:
The annual remuneration package, including benefits is: R 211 391 .43 – R 354 408.50 per annum depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9810 or email at MofoloNG@ufs.ac.za
or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9813/ 9814/ 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at :   https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.

Apply here on UFS site