KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. 

Duties and responsibilities:

• Maintain comprehensive UFS Institutional Repositories aimed at increasing the visibility, accessibility, and discoverability of its research/scholarly output.

• Collect research/scholarly output to be shared and preserved (Theses, dissertations, inaugural lectures, public and memorial lectures, etc.).
• Advocate for and create awareness about Open Scholarship (open access publishing, accredited journals, predatory journals, copyright).
• Provide technical support for scholarly communications (Open Access - DSpace, Online Journal System - OJS, ORCID researcher ID system, data repository - Figshare).
• Responsible for maintenance and administration of Open Access scholarly communications publication platforms (Open Journal Systems. Open Monograph Press, Open Conference Systems).
• Support and train Postgraduate Students and Supervisors.

• Support researchers in all stages of the research data cycle (Planning, collection, analysis, sharing and archiving).
• Increase the visibility of the UFS LIS in the academic programme of the University through the planning and celebration of Open Access Week as the Library’s flagship project.
• Build strategic relationships with internal and external stakeholders.
• Benchmark with colleagues in the open science movement and enhance operations on this trend.
• Contribute towards the enhancement of LibGuides on open science services.
• Present a quarterly report at the end of each term by extracting data from all these

platforms to demonstrate the impact of the UFS research output globally.

• Responsible for the overall management of the university’s research output by uploading the UFS research output on KovsieScholar to increase the visibility and access to the research output.
• Keep track of the latest research publication as funded by the LIS.
• Keep abreast with the latest Dspace developments to be in line with the best practice.
• Collaborate with library research support teams.
• Responsible for the management of the stakeholders in the research cycle.
• Manage the library workflow for uploading of the research data on Figshare (Data Repository).
• Assist the university community with Research Data Management Plan (RDMP).
• Contribute to continuous development and review of Research Data Management Policy in line with international best practices.
• Contribute data in the review of Masters and Doctoral programmes.
• Equip postgraduate students and researchers with information and research skills required for scholarly publication.
• Support and equip researchers with knowledge and skills for data curation.
• Support researchers with skills and knowledge about intellectual property rights e.g., Copyright and licensing.
• Support researchers on compliance with the University’s and funding agency's (such as NRF) expectations, policies, and legal requirements.
• Train researchers on research data management plans and tools.
• Guide researchers on how to find and reuse existing data collected by other researchers.
• Create relevant metadata in line with the approved metadata schema on different repositories.
• Conduct quality control of metadata in cases of self-submission by patrons.

Inherent requirements:

• Bachelor’s degree in Library and Information Science: B.Bibl on NQF level 7or Equivalent (Any degree plus a Postgraduate Diploma in Library and Information Studies).
• Three (3) to four (4) years’ relevant experience.
• 2023 LIASA membership certificate.     

Recommendations:

• A qualification in ICT would be an added advantage.
• Working knowledge of DSpace.
• Knowledge of Library and Information Science as a profession.
• Knowledge of the academic world.
• Knowledge of Information Communication and Technology.
• Management of human resources management.
• Benchmarking knowledge and skills.
• Conducting users’ needs surveys.
• Knowledge of Open Access movement and publishing.
• Knowledge of Online Journal Publishing.
• Knowledge of library management systems (Sierra).
• Knowledge of Copyright Legislation.
• Knowledge of data curation and management.
• Advanced computer literacy.
• Training and presentation skills.
• Report, proposals and articles writing skills.
• Quality control and assessment of services.
• Honours degree/Postgraduate Diploma on NQF level 8.
• experience within the higher education environment.
• knowledge of university systems, policies, procedures.
• Member of a or registration at a professional body.

Competencies

Required competencies:

• Results Orientated:

• The ability to deal calmly and effectively with high stress situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

• Leading:

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• The ability to lead, take charge of situations, and offer opinions and directions to others.

• Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
*Certified copies must not be older than 6 months

• A detailed curriculum vitae and cover letter
• Certified copies of all academic records
• Certified copies of relevant qualifications (please provide SAQA accreditation in the case of foreign qualifications)
• A Certified* copy of your identity document
• Proof of registration with a Professional Body (if applicable)
• A copy of your driver's license (if applicable)
• A service record of your current employer / last employer

Salary:
The salary is available on request.

Enquiries:

For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848 for assistance.

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division.

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities.

Our Employment Equity Policy is available at :  https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.