PRIMARY PURPOSE OF THIS JOB:

Responsible for the full Debtors and Cashbook function, which included administration, liaising with internal and external clients as well as suppliers & Financial Institutions.

KEY RESULT AREAS:

Debtors control and maintenance

• Receives documentation from relevant departments and journalism revenues/corrections and payments
• Compiles journals with detailed documentation on a monthly/daily basis
• Forwards journals for authorisation
• Communicates and negotiates with fee payers, lawyers, staff and departments to recover outstanding monies and arrange payment
• Prepares letters and communicates with Administrators on a monthly basis
• Prepares reports to apply for write off of irrecoverable debts and forward to the relevant authority.

Control accounts and journals

• Analysis and reconciles control account and obtain relevant documentation
• Journalise re-allocation
• Comply and uphold finance processes in line with company and statutory regulations

Payments

• Receives payments daily deposits and allocations
• Checks and ensure allocations are correct as per policy
• Forwards documentation to controller for checking
• Control and maintain debit order database ensuring all monies are collected. Communication with unpaid fee payers
• Comply and uphold finance processes in line with company and statutory regulations

 Special Projects

• Special projects as and when required by manager. Innovation and ideas to improve collections and administrative process. 

Adhoc duties

• Assist FM with ad hoc financial reports/duties as required
• Assist with HO office reception duties and ensure procedures are followed.
• Assist with adhoc duties or events i.e. Good Food & Wine.

QUALIFICATION REQUIREMENTS:

• Minimum qualification of Financial Accounting/Business Administration Certificate
• D365 (Advantageous)
• Microsoft excel (Non – negotiable)
• Excalibur (Advantageous)

SKILLS REQUIREMENTS:

• Excel Literate
• Accounting packages and Windows
• Computer Literate,
• Debt Collecting,
• Interpersonal skills
• Knowledge around Legislative updates

EXPERIENCE REQUIREMENTS: 

• At least 2 - 3 years’ experience in finance clerk position dealing with debtors, creditors & cashbooks.
• Debtors experience (Non – negotiable)