The successful incumbent will report to the HR Manager and will be responsible for providing general administrative and office support to the Human Resources department to facilitate operational effectiveness and efficiency.

Line Manager: Human Resources Manager

Job Specification:

Key Performance Areas:

• Management of clocking system against uncommunicated and unaccounted absence
• Daily receiving and recording of overtime and acting allowance claim forms, verifying compliance against submitted Pre-authorisation forms
• Management of the HR Movement Inbox
• Flag, challenge, and report any deviations against the procedure.
• Follow-up on corrected claim forms.
• Verify overtime hours on time sheets per department to compile weekly dashboard.
• Compile and report on weekly excessive overtime.
• Support with management of FTC placement Processes
• Daily receiving and recording of leave forms, verifying the accuracy of completed forms against compliance.
• Conduct verification of leave forms against leave captured on SAP.
• Act as backup for leave-capturing processes.
• Support with tracking and filing Role Profiles on Employee files
• Support with scheduling training and tracking  completion of ESS training
• Support with management of Short Time processing
• Back-up for Time and Attendance Administrator to drive weekly Payroll processing.

Experience:

• At least 3 years HR administration experience gained in a unionized environment within the FMCG/Manufacturing industry
• Solid understanding of the payroll process

Qualifications Required

• A completed tertiary qualification in Human Resources (National Diploma or a Bachelors' degree)

Additional Requirements

• Knowledge of BesTime or any other Time and Attendance systems would be highly advantageous
• Proficient in using Microsoft Office (Excel, Word, PowerPoint & Outlook)

Competencies

• Articulating Information
• Attention to detail
• Thinking Analytically
• Communicate clearly
• Staying Composed
• Meeting Deadlines
• Delivering results
• Working Together