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Managing of engineering documentation received from Engineering Contractors (EC’s) and Sasol Operating Hubs, using electronic management systems as well as hard copy filing. Ensuring reliability of documentation through indexing, SAP DMS uploads, archiving and quality checks on documentation. Handling customers request for engineering documentation by retrieval, printing, or emailing relevant documentation
Business Results:
- Processing transmittals received form customers
- Documentation for upload
- Printing and scanning
- Creating of new document numbers
- Issuing of existing documents for maintenance/project update and revision control
- Issuing existing documentation for information purposes in electronic or hard copy
- Upload of existing legacy documentation to SAP DMS
- Assisting of walk in customers
- Reporting of documentation with deviations, and currently out for update with other Engineering Contractors
- Follow up with Engineering Contractors for document return dates
Compliance:
- Managing requests received and conformance to Full Order on Time
- Managing upload and conformance to upload targets
- Execute work according to all relevant SSP’s, work procedures and training received
- Monthly reporting on outputs and results
Leadership and Values:
- Support and adhere to Sasol values and goals
- Accept responsibility and accountability for his/her work
- Demonstrate good teamwork and ethical behaviour at all times.
General
- Must be able to work under pressure and meet deadlines.
- Effective time management and communication.
- Must be proficient in English
- Prioritize and successfully work on more than one engagement at a time.
- Accuracy and attention to detail.
- Building constructive working relationships with managers, peers, clients and other stakeholders
- Networking
- Highly Mobile person required with the ability to carry +/- 7kg loads several times a day
Personal Attributes
- Good Communication (verbal and writing)
- Work independently and in a team
- Display value based behaviour
- Appropriate conflict management skills
- Exhibiting assertiveness
- Problem solving skills
- Self-disciplined
- Punctual
- Knowledge Sharing
Experience and/or Educational Requirements:
- Grade 12 /Matric or equivalent (NQF level 4) (Must)
- 3-5 years Document control experience in relevant environment.
- Computer Literate (Must)
- Microsoft Office (Excel, Word)(Must)
- At least 3 years’ experience in Excel(Must)
- SAP Systems (Must)
- SAP DMS knowledge (Data capturing, clean-up, monthly reporting)
- Knowledge of electronic document management systems
- Knowledge of technical documents & systems.
- Driver’s License (Wish)
Sasol is an equal opportunity and affirmative action employer. Inspired by our Purpose of “Innovating for a better world”, Sasol acknowledges that diversity is intrinsic to the fabric of our organisation and is the key to our growth and success. Sasol is committed to the full inclusion of all suitably qualified individuals. Preference will be given to applicants from designated groups and people with disabilities according to Sasol’s Employment Equity Plan. This includes reasonable accommodation to enable individuals with disabilities to perform essential job functions
Note: Failure to provide Sasol with truthful information and valid documents will render your application null and void.
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