KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

APPLY HERE

. Applications submitted through any other platform will not be considered. 

Duties and responsibilities:
•    Prepare, conduct and coordinate undergraduate practical modules.
•    Order and manage all practical material.
•    Mark undergraduate practical reports and tests.
•    Capture practical marks and keep an accurate record of marks.
•    Manage student assistants and research assistants.
•    Assist with verification of class and examination timetables for the department.
•    Organise workshops and seminars.
•    Compile a report on departmental entities and estimate future expenditure.
•    Request and appraise quotations.
•    Capture requisitions and follow up on their approval.
•    Receive purchase orders and forward it to suppliers.
•    Receive ordered goods and equipment.
•    Submit invoices to the Finance Department for payment of service providers.
•    Manage ad hoc claims of the department.
•    Capture report and follow up on job requests for maintenance and repairs when necessary.
•    Generate cost centre reports for departmental lab specific entities and check on a weekly and/or monthly basis.
•    Check on encumbrances for all departmental labs entities and follow up on outstanding invoices and payments.
•    Ensure laboratory equipment is in good order.
•    Report on equipment failure and arrange for it to be fixed.
•    Keep record of departmental lab assistants.
•    Keep a record of departmental equipment for servicing and repairs.
•    Ensure laboratory compliance with safety regulations and oversee cleanliness in laboratories.
•    Manage the departmental storerooms (glassware, chemical and equipment) and maintain an up-to- date inventory.
•    Manage the disposal of laboratory waste, chemical waste and broken glassware.
•    Liaise with the Finance department with tagging of departmental assets and the disposal of old pieces of equipment.
•    Manage general office administration and operations, including to:
     -    Handle general enquiries.
     -    Liaise with suppliers and service providers.
     -    Arrange events within the department (department meetings, end of year function, etc).
     -    Participate in faculty activities/committees when nominated.
•    Monitor and supervise student assistants.
•    Act as team leader
•    Assist with the administration of contract appointments.
•    Responsible for the arrangements of Open Days and Postgraduate Open Days.

Inherent Job requirements:
•    BSc degree on NQF Level 7 in Chemistry.
•    Minimum of two (2) years’ relevant working experience relating to the duties and responsibilities.

Recommendations:
•    BSc Honours degree on NQF Level 8 in Chemistry or related field.
•    Experience in Oracle PeopleSoft- Financial System will be an advantage.
•    Work experience within the higher education environment (e.g., assisting in practicals/administrative experience).

Key Competencies required: 
•    Results Orientated:
     o    The ability to cope with frequently changing environment and to adapt to evolving situations. 
     o    The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
     o    The ability to be reliable, responsible, dependable and to fulfil obligations.
     o    The ability to deal calmly and effectively with high stress situations.
•    Strategic Thinking:
     o    The ability to deal with several activities at a time.
     o    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
     o    The ability to plan work and to follow plans.
     o    The ability to carefully analyse information and use logic to address issues and problems at work.
•    Business Acumen:
     o    Proficient in using MS Office.
     o    The ability to adhere to rules and strictly follow work regulations.
•    Leading:
     o    The ability to maintain high levels of personal motivation, energy and enthusiasm.
     o    The ability to lead, take charge of situations, and offer opinions and directions to others.
     o    The ability to be cooperative with others, display a good natured attitude, and encourage people to work together. 
•    Building Coalitions:
     o    The ability to interact with others and establish personal connections with people. 
     o    The ability to make decisions through consultation, collaboration and working with close supervision.
     o    The ability to be self-assured and at ease with people in all types of social situations.

Required Documents

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
*Certified copies must not be older than 6 months

•    A detailed curriculum vitae and cover letter; 
•    Certified copies (not older than 6 months) of all academic records;
•    Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
•    A certified copy (not older than 6 months) of your identity document (ID);
•    Proof of registration with a Professional Body (if applicable);
•    A copy of your driver’s license (if applicable).
•    A service record of your current employer / last employer (only applicable to external applicants).

Assumption of duties: 
01 September 2023 or as soon as possible thereafter.

Closing date:  
27 July 2023

Salary:
The annual remuneration package, including benefits is  R 408 148.51 – R 513 407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9810 or email at MofoloNG@ufs.ac.za or  Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979 /9813 /9814 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at :   https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.

APPLY HERE