DUTIES AND RESPONSIBILITIES:

1. Provide support to the Group Procurement Manager in managing and executing purchasing operations
2. Assist with the administration for the procurement of goods and services, maintaining accurate procurement records and ensuring that the procurement processes adhere to company policies and legal standards
3. Perform administrative tasks such as scheduling meetings, taking minutes of meetings and managing correspondence related to procurement activities
4. Supplier credit applications, manage supplier credit application process from start to finish
5. Data capturing for reporting
6. Flexibility to adapt to changing priorities and manage tasks
7. Assist in the preparation and processing of purchase orders and documents in accordance with company policies and procedures
8. Monitor and track the status of orders, ensuring timely delivery of goods and services
9. Communicate with suppliers to resolve issues related to pricing, delivery and quality of goods and services
10. Support the procurement team with administrative work when negotiating contracts and terms with suppliers
11. Help in capturing data to evaluate supplier performance and compliance
12. Assist recording and building a database for the analysis of market trends and supplier performance to support strategic procurement decisions
13. Ensure the procurement database and records are accurate and up to date
14. Support the implementation of procurement strategies to optimize cost savings and efficiency
15. Ability to maintain confidentiality

REQUIREMENTS: 

1. Degree in Business or Supply Chain Management (or any related field)
2. Proven experience as a personal assistant, administrative assistant or in a similar role (ideally within procurement or the supply chain environment)
3. Strong understanding of procurement processes and supply chain management principles
4. Proficient in Microsoft Office and procurement software