KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. 

NB! Internal Advert: Only UFS employees are invited to apply for this position.
 

Duties and responsibilities:

• Manage undergraduate and postgraduate academic administration in line with institutional rules, regulations and rule books.
• Conduct undergraduate and postgraduate student registrations.
• Provide curriculum advice to students.
• Assist with the administration of module evaluations.
• Conduct marks administration and all processes associated with capturing, verifying, and performing audit reports.
• Manage the appointment of external moderators, examiners, and invigilators.
• Schedule, compile, and manage the verification of programme timetables (class, tests, exams) in liaison with institutional stakeholders.
• Represent the department at timetable (class, tests, exams) institutional committees.
• Handle timetable (class, tests, exams) as well as lecture and test venue enquiries.
• Manage the booking of test venues. 
• Manage the appointment of invigilators for tests. 
• Conduct record management of tests/exams per assessment.
• Manage and capture postgraduate research information data on RIMS.
• Manage postgraduate applications, selection, and admission processes in collaboration with Student Academic Services.
• Capture and submit data regarding postgraduate application outcomes to Student Academic Services or for other institutional processes.
• Manage postgraduate programme selection applications and admissions inquiries.
• Coordinate programme information sessions.
• Provide programme information to prospective applicants.
• Manage programme selection committee meetings, its associated administration, and document management. 
• Manage proficiency assessments for postgraduate programme selections and admissions.
• Communicate the outcome of postgraduate applications to applicants.
• Schedule and manage the postgraduate programmes class and exam timetable.
• Manage departmental research committee meetings, its associated administration, and
• document management. 
• Provide administrative support to the Head of Department and the department.
• Handle general and student academic enquiries.
• Capture research data on RIMS.
• Manage student assistants.
• Manage the remuneration of invigilators, external moderators, and examiners.

Inherent Job Requirements:

• A Bachelor’s degree on NQF level 7 in any Economic and Management Sciences or related field. 
• One (1) to two (2) years of relevant working experience related to the duties and responsibilities.

Recommendations:

• Working knowledge of MS Word, Access, Outlook, Excel and Sharepoint.
• Experience within the higher education environment.
• A thorough understanding of the PeopleSoft system, Oracle and RIMS.
• Knowledge of university policies, procedures, administrative systems, and financial systems.

Key Competencies Required:

•    Results Orientated: 
-    The ability to cope with a frequently changing environment and to adapt to evolving situations.
-    The ability to be reliable, responsible, dependable and to fulfil obligations.
•    Strategic Thinking:
-    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
-    The ability to plan work and to follow plans.
•    Business Acumen:
-    The ability to adhere to rules and strictly follow work regulations.
-    Proficient in using MS Office.
•    Leading: 
-    The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
-    The ability to lead, take charge of situations, and offer opinions and directions to others.
•    Building Coalitions:
-    The ability to make decisions through consultation, collaboration, and working with close supervision.
-    The ability to interact with others and establish personal connections with people.
 

Required Documents

*NB! Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED. 

• A detailed curriculum vitae and cover letter;
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• A certified copy (not older than 6 months) of your identity document (ID);
• Proof of registration with a Professional Body (if applicable);
• A copy of your driver’s license (if applicable);
• A service record of your current employer / last employer (only applicable to external applicants).
   

Assumption of duties:
1 May 2023

Salary:
The annual remuneration package, including benefits is R 354,408.50 – R 444,721.26 per annum depending on the budget available for the position, relevant work experience and qualifications.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848 for assistance.

General:
The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division. 

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities.

Our Employment Equity Policy is available at :   https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.